#1 2016-09-20 16:26:14

Jon_Spencer
Member
Registered: 2003-11-23
Posts: 102

ANNUAL GENERAL MEETING AND LUNCHEON

Annual General Meeting and Luncheon

Sunday 27th November 2016 at 14:30
at
Linden House, 60-62 Upper Mall, London, W6 9TA

Notice is hereby given that the Annual General Meeting and Luncheon of The Victoria Shadow Association will be held at 14.30 on Sunday 27th November 2016 at Linden House, Hammersmith, which is a charming four-storey riverside property currently, used as a sailing and rowing clubhouse.  The House was purchased in 2001 by the London Corinthian Trust. 

The Agenda for the Annual General Meeting will be as follows:

1.    Welcome from the Chairmen
2.    Apologies for Absence
3.    Minutes of the Previous Annual General Meeting
4.    Matters Arising
5.    Treasurer’s Report and Annual Accounts
6.    Secretary’s Report
7.    Website Report
8.    Waterlines, Handbook and Newsletter Reports
9.    Regional Reports from the Thames, South Coast, and East Coast
10.    Extraordinary Resolution to Amend the Constitution
11.    Election of Officers of the Association
12.    Presentation of Trophies
13.    Any Other Business for Discussion
14.    Closing Remarks by the Chairman Yachts


Members wishing to attend should contact the Honorary Secretary by e-mail at jon.fairwinds@btinternet.com or by phone 01489 581622, prior to Friday 28th October 2016.  Those who wish to appoint a proxy to vote on their behalf should notify the Honorary Secretary by the same date.


Prior to the Annual General Meeting members may assemble in the bar and luncheon will be served in the Commodore’s Room.  Timings are as follows:

12:00    Assemble in the first floor bar overlooking the River Thames for coffee or drinks and to purchase wine for lunch.

13:00    Move to the Commodore’s Room for lunch.

14:15    Move to the Ballroom on the ground floor for coffee, and the Annual General Meeting.  The Ballroom has an overhead projector facility.

16:00    The meeting should be brought to a close.
Notes to the Annual General Meeting

Extraordinary Resolution to Amend the Constitution

Following a change of administrative processes to enable prospective members of the Association to join by on-line application it has become necessary to consider an amendment to our Constitution.  At our Spring and Autumn Committee Meetings we extensively discussed and agreed to propose a change to the full membership at the Annual General Meeting.  This change is in order to protect the Association’s Website, the confidentiality of Member’s Data, to ensure that the first year’s subscription is paid prior to full membership access being given to potential new members, and to cease to provide a half year abatement.   Currently the paragraphs within the Constitution that deal with these matters are at 3.b and 4.a which are as follows:


MEMBERSHIP AND VOTING RIGHTS

3. b    Applications for membership shall be submitted via the Honorary Secretary to the Chairman in writing and shall give the name and address of the proposed Ordinary and Additional Member, basic details of the relevant boat and membership of any other yacht club to which the proposed member belongs.  Applicants will become members on receipt of a copy of this Constitution and submission of a completed bank standing order mandate or payment of the first subscription.

SUBSCRIPTIONS

4. a    The annual subscription of an Ordinary Member (which also covers the Additional Member) is set in a General Meeting.  Subscriptions are payable on the 1st February in each year.  New Members are not required to pay a subscription until the following 1st February provided that they submit a completed bank standing order mandate with their application.  New Members choosing to pay by cheque or cash joining after the 1st August need pay only half that year’s subscription.


It is proposed that paragraph 3. b should be amended to read as follows:

3. b    Applications for membership shall be submitted via the Honorary Secretary to the Chairman in writing, or by on-line application, and shall give the name and address of the proposed Ordinary and Additional Member, basic details of any relevant boat and membership of any other yacht club to which the proposed member belongs.  Applicants will become members on notification of this Constitution and the payment of the first year’s subscription.

It is proposed that paragraph 4.a should be amended to read as follows:

4. a    The annual subscription of an Ordinary Member (which also covers the Additional Member) is set in a General Meeting.  Subscriptions are payable on the 1st February in each calendar year. 
Election of Officers of the Association

All officers of the Association, who also make up the Committee, hold office for one year only and are re-elected at the Annual General Meeting.  The following officers have agreed to serve for a further term if elected:

Chairman Yachts

Jon Spencer
(Jon also carries out the duties of Honorary Secretary)

Chairman Motor Boats

Ian Rycroft

Honorary Treasurer

John Cade

Website Editor

Paul Townsend

South Coast Regional Organiser

Richard Saunders

East Coast Regional Organiser

David Macgregor

Handbook and Newsletter Editor

Peter Cosker

The following posts remain unfilled and for which volunteers are required:

Honorary Secretary

Journal Editor

Members wishing to fill any of the above posts should be nominated by a member and notified to the Honorary Secretary Jon Spencer either by phone 01489 581622, e-mail jon.fairwinds@btinternet.com or by post to the address below by Friday 21st October 2016.  There are also two “casual vacancies” available which members might consider filling prior to any succession process of established members.

Luncheon Preferences

Tomato, Mozzarella, and Avocado Stack with Pesto Dressing
or
Red Onion and Goats Cheese Tartlet

******

Free Range Chicken Breast wrapped in Pancetta served with a Grain Mustard Sauce, Creamed Potatoes and Vegetables
or
Pan Fried Fillet of Sea Bream with a Ratatouille and Olive Mash

******

Apple, Mango, and Banana Crumble with Vanilla Ice Cream
or
Fig Frangipane Tart served with Crème Fresh

******

Coffee or tea will be served in the Ballroom at the beginning of the Annual General Meeting


Wine or other drinks for lunch can be purchased from the bar prior to moving to the Commodore’s Room for lunch.


Members wishing to attend the luncheon should contact the Honorary Secretary prior to Friday 28h October 2016, and express their menu preferences from the choices above by e-mail to jon.fairwinds@btinternet.com or telephone 01489 581622.  The cost of lunch will be £25 per head which can be paid to the Treasurer on the day.


Location

Linden House is located beside the River Thames and is ten minutes walk from Hammersmith Bridge or Ravenscourt Park tube stations.  By car access is via Oil Mill Lane, a turning off the west bound A4 Great West Road, between the Hammersmith and Hogarth roundabouts, immediately after the BP petrol station.  Linden House is at the end of the lane on the left.  Parking is limited.

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